Academic :: Attendance Policy

Regular, punctual attendance is a very important part of each student’s program at Fletcher Academy. In order to help ensure the success of every student at Fletcher Academy and to follow the proper model of stewardship as it relates to time management, the following attendance policy will be followed.

Students begin every grading period (9 weeks/quarter) with a full balance of points. Points are deducted for unexcused absences or tardies as follows:

Attendance violations are cumulative. If a student runs out of points, they will move to the next attendance violation level (see below). Once an attendance violation level is reached, the student will stay at that level until the end of the school year or until they run out of points and move to the next level.

• Level 1: ............................. $25.00 Fine
  • ½ of Total Points added

• Level 2: ............................. $50 Fine
  • Student goes to Ad Council
  • 1 Day Suspension
  • ½ of Total Points added

• Level 3: ............................. Student goes to Ad Council
  • Subject to Dismissal

If a student who has reached a Level 2 Attendance Violation has exemplary attendance (no unexcused absences or tardies) during one of the other quarter periods that school year, he/she will move back to a Level 1 Attendance Violation at that time. A student may not move back more than one level.

An attendance grade will be given each quarter based on the number of attendance points remaining for the student at the end of the quarter as follows:

Attendance grades are NOT included in the GPA. However, attendance grades will be included on the student’s transcript.

It is the responsibility of the student to provide the Administrative Office with signed statements (written excuses) within 7 days of the occurrence, verifying the reason for absences/tardies in order to make up class work missed. Excuses turned in after 7 days will not be accepted, regardless of the reason, and attendance points will be deducted accordingly.

The attendance officer will accept signed statements of excuse from:

• Dormitory dean or assistant dean on duty the day the absence
  occurred
• Staff member who caused the tardy or absence
• Doctor, dentist, counselor, or other professional medical caregiver for appointments
• Parent of a village student for illness, funeral of a family member, or other family emergency
• Work Supervisor

If a student is ill, the dean or parents of village students should notify the Academy Office and the student's work place by 8:15 a.m. A doctor's note is required for extended illnesses over 2 days. Students placed on sick list for the day are expected to remain at home or in their dorm room for the remainder of the day.

Up to three school days will automatically be excused for a student to attend the funeral of an immediate family member once a written note has been received within the seven-day timeframe. Situations that call for longer periods of absence or funerals for friends should go through the Attendance Officer.

Absences/tardies resulting from unexpected delays, alarms not going off, running late, etc. are not excused – these simply use up the allotted points, which is the reason the points are given in the first place.

For any other absences, students must submit a Pre-Arranged Class Absence Request Form to Administrative Council at least a week in advance. These forms may be picked up at the Administrative Office or downloaded from the academy website. Parents are encouraged to plan family vacations during regularly scheduled breaks to ensure that the student is meeting the attendance requirements.

At times emergencies come up and a teacher may not be able to get to their class on time. The proper procedure for students is to wait 10 minutes in the classroom. If the teacher still hasn’t arrived, then all the students should come to the office to sign individually that they were there.

Student attendance can be accessed on Edline under Period Attendance Student Detail Listing. This information is updated on a daily basis.

 

Community Service, School Picnics, Weeks of Prayer

These are required school activities/meetings for all students and attendance will be taken. Village parents need to make arrangements ahead of time for their student to attend so that transportation does not pose a problem.

Students who live more than 30 minutes away from the school may be excused from Friday night Week of Prayer meetings. Parents will need to send a written request ahead of time to the Attendance Officer requesting that the student be excused from the meeting.

 

Inclement Weather

In the case of poor road conditions due to inclement weather, parents are encouraged to use their discretion as to when/if their student is able to safely attend school/work on that day. Tardies/absences due to inclement weather will be excused once a note has been received (within seven days) by the Attendance Officer.

 

Forfeiture of Credit

A student who, for any reason, is absent more than 15% of any class during a semester course will forfeit credit for the course unless there are chronic health conditions with special considerations involved, which must be verified by the administration. A physician's statement will determine the validity of each absence for illness over the maximum allowed. (This is a state requirement.)

 

 

Updated: 04/16/2009